Emergent VibeCon 2026
Y Combinator's first event in India
Industry
AI
Scope of work
Production and Showrunning for a 2 Day Hackathon
Duration
2 Days
Challenge
From Brief to Build in 48 Hours
A large-scale, multi-zone conference needed to be executed within 48 hours. The brief came in just two days before the event, leaving no room for iteration cycles or delays. The challenge wasn’t just building the environment, it was also preparing to manage a live, dynamic show with multiple moving parts, stakeholders, and audience flows.
The event required a visual language that could seamlessly connect multiple touchpoints—from the opening-day celebrations and engagement activities to the final awards and performance showcase. It needed to be fun, inclusive, and immersive while resonating with employees across departments.
Goal
The Execution Standard
To not only deliver a high-quality production, but also ensure the show ran seamlessly in real time.
• Execute the design vision with accuracy and speed.
• Build across zones within a compressed timeline.
• Orchestrate the show flow without friction.
• Maintain consistency, control, and responsiveness on-ground.
Solution
Turning Plans into Presence
We approached this as both a production sprint and a live show system.
Translated the brief into actionable build plans immediately; locking vendors, materials, and timelines within hours.
Simultaneous on-ground builds across zones to meet the 48-hour deadline.
Managed cues, transitions, and on-ground coordination to ensure the event flowed smoothly from start to finish.
Stayed adaptive on-site; handling last-minute changes, timing shifts, and live challenges without disruption.
Bridged production and show flow, ensuring what was built also functioned flawlessly during the event.
